You know that planning an event is a lot of work. It’s about finding the perfect venue, setting up technology as well as making your guests feel at home and making it memorable. But there’s something that a lot people overlook the fact that events can produce a massive amount of waste and consume an incredible quantity of energy.
It’s time to make changes. Many are becoming aware that an event doesn’t need to have a large environmental impact. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why go green with your next event?
This number could surprise you. A 3-day event with 500 people could produce 2,835 kg waste and consume almost 300,000kWh of electricity. This is not only huge, but it’s also a tremendous chance to make improvements.
Today’s customers are interested in sustainability. They would like to see their favorite brands and businesses walking the walk. It’s not just about making a difference for the planet and the planet, but also showing your customers that your values go beyond the screen and stage.
Cut the clutter: Simple Waste Management Wins
Let’s start with the waste. Events can be a treasure trove of unused clutter that is caused by single-use plastics, leftover food, printed brochures that nobody has time to read, and so on. Waste management that is sustainable can be less difficult than you thought.
Here are a few small adjustments that go a long way:
1. Recycle disposables by using compostable or recyclable alternatives.
2. Utilize QR codes and event apps instead.
3. Donate leftovers If you’re working alongside caterers, make arrangements to donate surplus food items to local charities.
4. Create recycling stations to make it easier for people to dispose of their objects in a responsible way.
It’s not about perfection but advancement. Every scrap of waste you eliminate or reduce can be considered a victory.
Management of Energy Like a Pro (Without Being One)
It’s not required to be a professional engineer to make intelligent energy choices. The first step towards making changes is to just be aware of the amount of energy that events use. When we talk about the strategies for managing energy during events, it doesn’t mean you have to give up your comfort or use of technology. This is just a reminder that you must be aware of how these strategies are being used.
Here are a few easy strategies to decrease your energy use:
1. Choose venues that have been certified as sustainable or using sustainable energy sources.
2. For AV and displays for AV and displays, you should use LED lighting and energy efficient equipment.
3. Host hybrid elements or virtual elements in order to cut down on the travel and venue requirements.
4. Simple is best: the most elegant configurations are those that use less power.
Create an experience that has similar impact, but with less resources.
GreenUP Checklist, Your Secret Weapon
If you’re not sure how to start using tools such as the GreenUP Checklist can make life considerably easier. It breaks down each step into simple, actionable steps.
This checklist is built around the United Nations’ Sustainable Development Goals, so you know you’re in line with something more than just the event itself.
You Have the Power to Make a Difference
Promoting sustainable events doesn’t have to mean perfect but it does mean being deliberate. Whether you take one step or ten, you’re assisting in shifting the way events are run to make it better.
They’ll be remembering your fantastic speakers, the fun interaction, as well as the fact that your event was not outdated or inefficient. Set the tone with intention and make sure to show that your event is centered around taking care of our planet.